Office for Mac updates (2018) – real time co-auth, Touch Bar support and more

Office for Mac updates (2018) – real time co-auth, Touch Bar support and more

– Coming up we take a
look at Office for Mac, complete with the latest
updates from tailored features for the Mac, such as
Touch Bar integration. New capabilities to support
teamwork in real time co-authoring with integrative chat. To intelligent experiences
for content creation if you’re an IT admin. We’re going to show you
how advanced protection and unconditional access
also now extend to the Mac. (techno music) I’m joined today by Scott from the Office for Mac team, welcome. – Thanks so much for having me. Great to be on the show today. – So a lot of times when
we open these shows, we see a Mac on the stage
and people would comment maybe on YouTube or on
other places that it’s odd given our history with Windows. – Yeah, it’s pretty funny to me because it’s actually a little
known fact that Microsoft is one of the largest developers
for the Apple platform, really have been for decades now. We’ve got a whole dedicated
lab, dedicated team that expands across the entire globe, and one of the largest Apple device labs right here on the Redmond campus. – Right, in fact the work
we do on Mac actually goes beyond just Office. Our dev tools like Visual Studio code run on Macs, even our Quantum Development Kit is now actually available on the Mac as well. – And beyond the Mac we of
course support IOS, Android, and basically anywhere you
want to be, we are too. So for Office, what
really makes this possible is our core Office architecture. Having a shared code
base across Windows, Mac, and all those other platforms. And what this means is we
can deliver new features for Office faster then ever before across all different platforms. The next thing you need
to do is to think about creating a code base
that’s platform specific, integrating with the
characteristics of the OS really down to that platform layer. And then on top of that
we want to build in a tailored user interface that complements the familiar Office feeling
with that great opportunity of what the OS provides to us, so it’s natural and
intuitive for the user base. And then the last step is
we really want to bring that shared service code to hook into the different Cloud services and intelligent capabilities such as AI. – So why don’t we get
specific on how we actually take advantage of the Mac OS, and what we do in terms of
offering tailored experiences for this platform. – Totally, so one of those
Mac specific features is the Touch Bar, and I want to go ahead
and show you that today. So here in PowerPoint,
we’re going to go ahead and just click into start. And as we go from slide to
slide, you can actually see a nice easy cinematic
kind of transition here. All this is powered with Morph. So let me go ahead and show
you how you can do that with nothing but the Touch Bar and few simple keyboard commands. So I’m going to go ahead and
just copy the whole slide. Grab on to this quadcopter up here, and then right on the
Touch Bar I can select it to rotate it to any angle I want. And it looks like 20 degrees
or so is a great angle for us. I’m going to move it over,
resize this guy a bit. Find a spot for it that looks great, and then up in transitions
I’m going to go ahead and make sure Morph is turned on, and it looks like we’re good to go. And now we’ll dive into the slide show to see what that looks like together. And as we go through the slides, we’ll see this quadcopter hop in from the right side over to the left side with
a nice easy transition to create that rich cinematic feel. And it was super easy to get that done with just the keyboard
itself and the Touch Bar, which is unique of course
to the Mac platform. – Right, this looks really great. One of my favorite features
in terms of Touch Bar support is how it works with Word. – Definitely, so here
we’ve got Word opened up. And I want to go ahead
and show you something that’s unique to the platform
we have now with Word on Mac. We can go ahead and click
into our focus mode, and the first thing you’ll
notice is it zooms right into that document, fading to
black in the background and getting everything out of your way. – So you can focus on your work. – That’s exactly right. And you’ll notice even
the ribbon is gone on top, but with the unique
Touch Bar, we can still do some light editing
right here in the document. For example on top I can
go ahead and actually pick out our highlighter. I’m going to go ahead and
select the green color here, and now I can use the
touch pad to just grab this whole paragraph, make it green, make it feel real
important and easy to go. Another cool capability
as well for light editing, I’ll select in on the font,
I can pick a new color out. I’m going to go ahead and
pick out this nice bright red, and I can see where I want
to change the color scheme. And it looks like this area
here would be a great candidate to all of the sudden be in our red ink. And we can do that nice,
easy, light editing from the Touch Bar. And if we swipe left to
right, we can actually find several more opportunities,
whether it’s commenting or adding pictures, all
there in focus mode. – Right and these swipe
gestures are something that we’ve also taken
from kind of the IOS roots in terms of how we’re
supporting Mac OS in this case. We can do some things
with gestures in Outlook that we’ve taken from the mobile app. – Yeah, so right here
in Outlook, as I scroll through my inbox, really similar, of course,
to the IOS platform. Now we can actually go
ahead, find an email, and right on the track pad
just swipe right to flag it or I can swipe left to archive it. So real, nice, easy
gestures that are familiar from the phone are now here
right on the Mac platform in our Outlook for desktop. – Really cool, and these
are a couple of things that are specific to
and unique to the Mac, but you mentioned we hooked
into things like Cloud services and we can also do this,
the stuff that we’d expect on Windows or mobile devices,
right here from our Mac. – Yeah, so I’m going to go into Word and just open up a file here and show you some great examples of what those services can do for us. So as I open up in the
back stage, you can notice that there is the shared with me area, so anything people have
sent me over the past you know few weeks, few
months, is ready to go. And in my recent folder
here I can actually find everything I’ve been working
on most recently of course, and it really helps us to avoid
the idea of hunting around in the inbox for links
to save us a ton of time. So I’m going to go ahead and just open up this quadcopter camera document
that we’ve been working on here together the past week or so. And one of the really
cool things you’ll notice on the top right is it actually tells me, you’re in the document
already working with me now. – [Jeremy] I am. – [Scott] And if I click on
to this here, I can actually go ahead and find your location. – [Jeremy] Okay. – [Scott] Oh, and it looks
like you’re actually already in there typing in real time. It’s super cool how it calls
out for us your name directly, and you can follow that flag
to see what you’re working on. – And the nice thing is here with co-authoring, the documents automatically saving in the background so we don’t lose any changes. – Yeah, plus you can use
version history to revert to a version if you aren’t happy with the current edits you’re seeing. So it’s also up here in the top right. You see all the earlier versions
of those files going on. But another cool capability
to help us working together is we can actually chat with each other right in the document. So I see here my chat window,
there’s two participants. I can say hey to you. It looks like Jeremy is
particularly complimentary today, which I really appreciate. – Yes, I always am. – Makes it fun to work together. So just like that we can
stay in the document, chat with each other,
and get what we need done real fast and easy. – These are really great
collaborative capabilities, and there are other
things you can do with AI to make it easier to work with teams that might be in other
geographies as well. – Right, so let’s say for
example that you’re actually working with a team over in Germany. With our integrated
translator we can go ahead and either create a
selection of this document for translation or an
entire document translation. So I’m going to pick
out a little area here, go into our translate,
pick a selection out, and one of the really cool things is it’s actually going to auto-detect for us that it started in English
and take us over into German. And we’ve got this panel
in here before we insert anything to give us a sense
of does it look right, feel right, before we insert it. – And it looks pretty accurate. It actually even restructured
the sentence a bit for German there, so it looks great. I’m a German speaker myself. Why don’t we continue and
translate the entire document. – Yeah, super helpful. So I’m going to go ahead now and actually translate this entire document. Again it will auto-detect
that we’re in English. So one of the really cool
things is it’s actually creating an entire second
document, so we can grab it and go side by side
with the German version that’s brand new and the English
version here on the left. And we can see, does it
look right and feel right, and do a simple side by side
comparison of those two docs and keep them separate. – This is another great
use of intelligence, in this case cognitive
services, to do translation of the document into a foreign language. – Yeah, and there’s another
way that we’re using AI, and that’s inside of Word
with our resume assistant. So let me open up my recent resume. And with my recent resume
open, I’m going to go over to our review tab and just
turn on that resume assistant, which is all powered by LinkedIn. So I can go ahead and in
here actually pick out whatever role I want to work on, which is really helpful as I think through of the different examples
to get information and inspiration of how I might
want to represent myself. And a cool aspect is I can even
filter by different example. Like product development here. And you see it starts to get highlighted in those different representations. And a really cool thing too
as I build out my resume, I can actually pick out
wherever I might want to work, and how that we’ve been
talking about Germany so much, I’ve got Berlin on the mind. So let’s take a look and see what opportunities are available there. And so now that we’ve
got Berlin picked up, it’s actually showing
us local opportunities of where we can work. And if my resume is ready to go, a really cool benefit is
I can turn on this option of being an open candidate, and let recruiters know that
I’m really open for business. And I’ve got a great resume ready to land that dream job for me. – So great capabilities to help you find your next opportunity,
but why don’t we go back into the PowerPoint and
just see how we’re infusing intelligence in there. – Yeah, so I’m just going to
open up a basic presentation and show you some of the cool capabilities we have going on now. We’ve got a really simple document here, but with AI and our designer tech, we can actually make this look
great in just a few clicks. The first thing I want to do is go ahead and actually insert some
pictures from my file here. I’m going to grab them,
and this is part of that same quadcopter we were
working on a minute ago. And as we drop in the images,
on our right hand side, AI powered recommendations will pop in, pulling in the right
color scheme as well as if we pick a choice here, you’ll even see it’s cropping the right part of that image so you don’t lose at all the message you’re trying to communicate
with that visual. And it’s not just about pictures. You can actually go ahead
and get generated ideas for different paragraphs
and different bullets. And again it keeps that
same color formula going. I’ll grab one in here. And another really nice
benefit is if you lay out a whole timeline in bullet form, we can convert that for
you to a great visual, which makes it way easier
for you to follow along with your audience. And then the last trick up our sleave here in the designer world, is
with these set of bullets you can also go ahead and pull out and create smart art based on keywords that are in that little sentence. So here you’re seeing the action words, I actually pulled out from
the sentences you see, download, join, share, talk. And in just a matter of a few clicks, we were able to create an
awesome looking presentation that started so simple. And that’ll be more engaging
I hope for the audience. – Right, that’s going
to save a lot of time as you’re creating new slides. So the intelligence actually goes beyond just saving time and
in the content creation side of things, it also
can be used to apply proactive security controls
or information protection. – Yeah, that’s a good point. So let’s take a look
at that here in Excel. As I open my document
up, it looks like things are all blacked out and it might
be a bit of a phishing scam happening here to grab
some of the credentials and hurt my organization. So as we pull it up here,
it actually gets protected through our safe link technology and the intelligent security features grabbed it and said, hey this
looks a little bit malicious. You might not want to mess
around with this website. So it stops me before anything goes wrong and helps me out. – So that’s really part of
advanced protection in Office 365 and that’s what’s in
effect here, shielding you. Now additional management
controls also apply to the Mac that you might
be making for Windows or for Mac or in another
cases for mobile devices. Things like data loss prevention. We also recently announced
a partnership with Jamf, and this allows you to enforce conditional access policies on the Mac. And the way that works
is it allows us to use their assessment of system health, whether that system is
up to date and patched. And that information is then
passed in to Microsoft Intune and Azure Active Directory to enforce conditional access policies. Now we recently also showed
information classification in the Azure Information Protection tools that also work on the Mac,
and you can check that out on a previous show. So that’s really a great
update in terms of the latest things that we’ve done
for Office on the Mac. Thanks for joining us today, Scott, and covering all the great updates. – Yeah we covered a lot of ground today, starting with that shared code
base for the Office platforms so you can deliver
features faster than ever. Taking a look at those
Mac specific benefits on the Touch Bar, and talking about how AI can really help it be more productive. So the best way to get
everything we talked about today, it’s really with Office 365. That’s our always up to date subscription. And if you want to learn
more, just head on over to and everything you need is right there to get started. – And of course stay up to
date with the latest news at Microsoft, keep watching
Microsoft Mechanics, subscribe to our channels,
and follow us on Twitter. That’s all the time we
have for today’s show. Thanks for watching,
we’ll see you next time. (techno music)

One thought on “Office for Mac updates (2018) – real time co-auth, Touch Bar support and more

  1. Awesome updates! Thank you for being so supportive of us with Macs, by the way! I still have my late 2010 MacBook Pro from when I started undergrad, actually, and it's still running perfectly. I don't see a point in upgrading something until it completely dies or gives me significant issues, especially since I worked hard to buy that laptop. Even though I don't have the touch bar, it's great to know you guys put in a lot of thought into the Office for Mac updates. šŸ™‚ As a scientist, I appreciate even the little updates and the support even for my old 2010 MacBook Pro since I have to stay on top of a lot of research papers and such with my computer.

Leave a Reply

Your email address will not be published. Required fields are marked *